Tenders Officer

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Position: Tenders  Officer.

Location :  Nairobi.


  • Check and confirm tender adverts posted through newspapers, emails, company websites, and download them for RFQs that need the company attention
  • To scrutinize, analyze the tender documentation to make sure we can match the skills and experience requirements.
  • Monitoring of the bid management in order to ensure it is aligned with the organization requirements.
  • Attend the Technical Clarification meetings and Site Visits scheduled by the clients and prepare a formal response.
  • Review the clauses of Contracts, involve in the Contract Negotiations, provide inputs, advice & discuss with the relevant departments the possible solutions to the commercial issues.
  • Initiate and update Online / Offline Registration of the Company and prepare the documents, obtain relevant information for the Pre-qualification.
  • Submit the Checklist to be counter checked by the  HOD.
  • Apply the Tender/Bid Bond / Performance Bond and liaise with the Finance Department for its arrangement as per the requirements of the tender.
  • Coordination of tender reviews and deadlines and adjusts them to the framework given by the customers.
  • Ensure all relevant documentations for bid proposals are complete and accurate.
  • Keep tender deadlines and deliver them on time.
  • Follow up on all tenders to increase
  • Management of all data related to the tender process.
  • Attend Tender opening and record the results.
  • Coordinate and communicate proposal document delivery and costing requirements to meet proposal due dates while raising, tracking and documenting issues
  • Ensure all technical, commercial and contractual correspondence with Suppliers are efficiently addressed and closed out.


  • Degree or diploma in Sales and Marketing or Business Management
  • Negotiation skills
  • 2-3 Years’ experience in Tendering
  • Good understanding of Tender Management Process
  • Strong emphasis on accuracy and detail
  • Ability to handle multiple projects simultaneously to meet goals and deadlines
  • Comprehensive scheduling skills
  • Proficient in Microsoft Office programs, such as Excel
  • Good time management and organizational skills
  • Basic mathematical knowledge
  • Ability to work under pressure and deal with stressful situations during busy periods.

Interested , Qualified  candidates should send their  CVs to jobs@employd.co.ke with the subject line Tenders Officer  .Only shortlisted candidates will be contacted.


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