Location : Thika.

Job Brief.

The purpose of this position is to act as a point of contact between the MD and internal /external clients.The candidate will help the Managing Director  to make the best use of his time by providing full Managerial, Administrative and Secretarial support at a senior level to ensure the smooth management of his day to day affairs. Handle sensitive and complex issues in a professional and objective manner and take initiative as appropriate especially in the Managing Directors absence. He/ she MUST be able to effectively work with the CEO.

Job Description .

• Acting as a point of contact between the MD and internal/external clients
• Managing diaries and organizing meetings and appointments often controlling access to the MD’s office.
• Filter emails, highlight urgent correspondence and print attachments.
• Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file .
• Respond to emails as much as possible.
• Reminding the MD of important tasks and deadlines.
• Conduct  diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Ensure guests meeting with the MD are well taken care of.
• Provide a service that is in line with the MD’s work habits and preferences.
• Typing, compiling and preparing reports, presentations and correspondence
• Implementing and maintaining procedures/administrative systems liaising with staff, suppliers and clients.
• Time and daily management of the MD.
• Handle enquiries and ensure accurate information is given in a professional manner.
• Ensuring the MD’s office and boardroom are always clean and well organized.
• Coordinate and submit monthly reports.
• Attending meetings with the MD when required.
• Home and personal life maintenance tasks from time to time.
• Miscellaneous tasks to support the MD.
• Provide basic and accurate information in person and via phone/email
• Any other duty assigned

Qualifications.

• Bachelor’s Degree /Diploma in Business administration, /PR/Communication Or related field.
• 3-5 years of relevant working experience as an executive assistant/ PA in a good company
• Pragmatic and able to deal with visitors of all levels.
• Fast accurate typing/data entry
• Excellent organization and interpersonal skills
• Experience of working within a pressured environment
• Discretion and mature work ethics
• Computer Literate – MS Office
• Good at decision makers.
• Proactive and Confident
• A very high level of professionalism, confidentiality, integrity, attention to detail and organization are essential for the role

Interested and qualified candidates to submit their CV to jobs@employd.co.ke , job title on the email subject Personal Assistant  and  expected gross salary.